Azure-Based Reservation, Booking, and Inventory Management System at CIME

Introduction:

Inefficient reservation and inventory management in simulation centers, often reliant on outdated tools like calendars and spreadsheets, hinders asset utilization and operational efficiency. This project implemented a cloud-based system integrating asset tracking with Azure infrastructure to streamline reservations, booking, and inventory management, enhancing resource allocation and center effectiveness in medical education.

Description:

The system combined a commercial asset tracking platform with Azure’s cloud infrastructure to enable real-time data synchronization. Customization included configuring reservation workflows, asset categorization for simulators, task trainers, and rooms, user roles, and reporting parameters to meet operational needs. The design process involved integrating platforms for seamless communication, tailoring features like scheduling rules, and conducting staff training for adoption. Pilot testing ensured accurate asset information, including availability and status, with a user-friendly interface to reduce errors and duplication.

Discussion:

The system provided detailed utilization reports, enabling informed decisions on resource allocation and scheduling, and improved inventory accuracy by minimizing discrepancies. These enhancements streamlined processes, optimized asset management, and supported high-quality medical education. The cloud-based approach marked a significant advancement in operational efficiency, demonstrating the potential of technology to drive continuous improvement in simulation-based training environments.

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