One-Stop Procurement Process Overview

JOAM-APMD via email.

For catering request,
kindly request for the preferred caterers’ menus before submitting purchase request.

JOAM-APMD to connect ACP with vendor(s)^ to source quotations & discuss requirements
(if any). ACP to complete and submit signed Confirmation of Purchase Form (COP)
to JOAM-APMD.
If ACP sources for vendor for quotation, JOAM-APMD must be copied.

JOAM-APMD submit
purchase request at
SMARTBUY (NUS's electronic procurement system at SAP Ariba). Purchase Order (PO) will be issued and delivery
will be arranged.

Items received and
ACP to sign on Invoice/Delivery Order (DO) for submission
to JOAM-APMD.

Checklist:

Purpose of purchase
Items to procure
Delivery address & Special requirements

Review Quote(s)
ACP sign Confirmation of
Purchase (COP) Form to confirm purchase

Purchase Submission
Purchase Order issued
Delivery arrangement

Check goods/items received
Submit signed Delivery Order/Invoice to JOAM-APMD

^Registration of new vendor as NUS supplier and/or applying for SAP Ariba account
may take up to 2 weeks to complete the process. Click here to find out more.

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Cost Saving

Academic price is always lower than the commercial price.
Some items you could get academic price by procuring though Duke-NUS. E.g., academic publications and books, journals etc.